Written by Suzette Schmidt, Preservation Services unit.

Iowa State University Library Periodicals Room

Iowa State University Library Periodicals Room

There are three reasons that serials are put into the Parks Library Periodical Room: 1) new serials titles have been requested by a bibliographer to be part of the Periodical Room Collection; 2) reanimated titles selected by the requesting bibliographer to go to this location (i.e. journals which had been closed, but which we are now receiving again); 3) journals being transferred to the Periodical Room from the General Collection due to space overflow issues (also at the request of a bibliographer).

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Transfer form with bibliographic information.

The relocation process requires three steps. First of all, I take the paperwork or information given to me and then check the computer to determine if we have additional holdings of the serial on either microfilm, which is located in the Library Media Center, or in electronic journal format.  If we do, then the shelf tag label will indicate this.

Typing the call number and title into the computer program (left); printing directly to the label maker (right).

Typing the call number and title into the computer program (left); printing directly to the label maker (right).

Secondly, I click on the P-touch icon on my computer where I format and type in the call number and title, which are then subsequently printed out by the label maker and added to the label.

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Labeling the shelf (left); shelf label with an “e” to indicate that the Library also holds an electronic copy of the journal (right). Labels with an “m” indicate that the Library also holds a copy of the journal on microfilm.

Lastly, these labels along with their corresponding journals are then placed onto the appropriate call number shelf in the Periodical Room.  In order to do this, there may be some physical shifting of the serials already located in the Periodical Room to make room for the incoming ones.

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